Three standalone products. One connected field extension.

Your shop floor, your books, your drivers, and your register — finally talking to each other.

Start with Bakery, Ledger + Accounting, or Retail/POS as a complete standalone product. Add Field Edition with Ledger, connect more of OPM as your business grows, or choose the Complete Suite from day one. Your Google Sheet keeps the connected data moving without starting over.

Purchase OPM Read the Documentation Ask the Information Officer
// one connected system, growing with your business
Bakery
Field Edition
POS
Ledger
Running balance updated in real time — $0.00
Watch the Complete Suite

See Operational Profit Matrix working as one connected system.

Watch the complete suite explainer here, or open it directly on YouTube.

Watch the Complete Suite Explainer on YouTube Listen to the OPM Suite Podcast on YouTube
Why Buy This

Start with what you need. Grow without starting over.

Whether you're replacing a stack of monthly subscriptions or building your operation one step at a time, OPM gives you a practical entry point now and a connected path forward.

Already Running a Bakery?

Stop paying for this every month. You already are — just scattered across five different bills.

Label design. Nutrition and ingredient tracking. Bookkeeping. Payroll. Route planning. A loyalty program. Sound familiar? Most established operations are already paying separate monthly fees for pieces of exactly what this suite does, connected, in one place.

Businesses running a comparable stack of tools commonly spend $200–300+ a month across categories like these — real money, every month, forever, whether you ever add it up or not.

Buy the capability you need, own it outright, and stop feeding an ever-growing stack of monthly software bills.

Operational Profit Matrix comparison showing connected OPM capabilities versus typical single-purpose software
Just Getting Started?

Start smaller today. Add capability when the business needs it.

This wasn't built by a software company guessing what a bakery needs. It was built by one — solving real problems, live, as they actually came up, over years of actually running the thing.

You don't have to buy the entire OPM ecosystem on day one. Bakery, Ledger + Accounting, and Retail/POS are complete standalone products. Start with the application your business needs now. Add another OPM product later, or add Field Edition to Ledger when work needs to move beyond the desk. Existing Google Sync helps bring the relevant historical data into newly activated applications.

Smaller first outlay. Smaller additions as you grow. No rebuilding the business from scratch.

Products & Expansion

Three standalone products. One connected Field add-on.

Bakery, Ledger + Accounting, and Retail/POS each work independently. Field Edition extends Ledger into the field and becomes even more useful when Bakery is connected. Start with what you need, then expand without starting over.

Bakery Production System
Bakery Production System Standalone Product

Built for Bakers. Powered by Intelligence.

Baked for efficiency. Designed for growth.

Recipes, batches, stock, and deliveries in one place — with real yield tracking and waste that actually gets accounted for, not guessed at.

  • Production control, start to finish
  • Yield optimization — maximize output, cut waste
  • Live inventory tied to every batch
  • AI-enhanced insights on every page

AI features are built and tested against Anthropic's Claude, which supports every AI tool in this app, including photo-based tools like nutrition label reading and label design feedback. Other AI providers can also be used for text-based features — check with your provider first to confirm photo support.

Watch Bakery ExplainerListen to Bakery PodcastTry Interactive Demo →Ask about Bakery →
Ledger Edition
Ledger + Accounting Standalone Product

The Financial Intelligence Hub

Next in the OPM ecosystem.

Every dollar — retailer invoices, purchases, payroll — lands in one running ledger, reconciled against real bank balance, not a spreadsheet you rebuild every month.

  • Financial intelligence, always current
  • Profit analysis by real numbers, not estimates
  • Audit-ready, every transaction traceable
  • AI-enhanced tax and cash-flow checks
Watch Ledger ExplainerListen to Ledger PodcastTry Interactive Demo →Ask about Ledger →
Field Edition
Field Edition Connected Add-on · Requires Ledger

Your Business. Anywhere.

Real-time. Mobile. Always connected.

Field Edition extends Ledger beyond the desk: complete bills, collect payments, record purchases and receipts, and feed field hours back into Ledger. Connect Bakery too and delivery status can flow back to production.

  • Real-time sync from the road
  • Full mobile access, phone or tablet
  • Requires Ledger; enhanced further by Bakery
  • AI-enhanced route and receipt scanning

AI features are built and tested against Anthropic's Claude, which supports every AI tool in this app, including photo-based receipt scanning. Other AI providers can also be used for text-based features — check with your provider first to confirm photo support.

Watch Field Edition ExplainerListen to Field Edition PodcastTry Interactive Demo →Ask about Field Edition →
POS System
Retail / POS Standalone Product

Powerful Point of Sale. Profitable by Design.

Smarter sales. Stronger profits.

Fast checkout, gift cards and certificates, loyalty, and manager-approved overrides — syncing to the same books as everything else.

  • Fast, intuitive checkout
  • Inventory in sync — never oversell
  • Customer loyalty built in
  • AI-enhanced reporting and insights

AI features are built and tested against Anthropic's Claude, which supports every AI tool in this app, including photo-based delivery receipt scanning. Other AI providers can also be used for text-based features — check with your provider first to confirm photo support.

Watch POS ExplainerListen to Retail / POS PodcastTry Interactive Demo →Ask about POS →
Born in a Working Bakery

It wasn't designed in a boardroom.
It was built in a bakery.

Operational Profit Matrix didn't begin as a software product. It began with a simple reality: when we started The Ketobolic Kitchen, we had to make every dollar count.

We found another way.

Our money needed to go into equipment, ingredients, packaging, labour and everything else required to get a bakery operating. The business software available at the time could be expensive, and we weren't willing to take money away from building the business to pay for systems that still wouldn't necessarily give us everything we needed.

Even our original point-of-sale system reflected that philosophy. We purchased the hardware and chose a system where our primary ongoing cost was the card processing rather than taking on another substantial software expense.

Then the bakery began to grow. The Ketobolic Kitchen went from a small home-based operation to a wholesale bakery supplying retailers throughout Nova Scotia. With that growth came problems that couldn't be solved simply by working harder or keeping another spreadsheet.

Recipes needed accurate costing. Ingredient prices changed. Inventory had to be tracked. Production had to match demand. Wholesale pricing had to protect margins. Labels had to be created and maintained. Orders became deliveries. Sales had to make their way back into the financial picture.

Daphne was living those operational challenges every day.
Robert began building the software to solve them.

Not as theoretical features for a product we planned to sell someday, but as practical solutions to problems happening inside our own business.

01When we needed a better way to understand what a product really cost, we built it.
02When production needed to be organized, we built it.
03When inventory, purchasing, retailers and deliveries needed to connect, we built those connections.
04When we needed to understand what all of that activity meant financially, those pieces had to connect too.

Over the years, those individual solutions grew into something neither of us had originally set out to create: Operational Profit Matrix.

What began as a way to solve the everyday problems of our own bakery became a connected business system shaped by years of real-world operation.

Today, OPM brings those lessons together for other businesses asking the same questions we once asked: What does my product really cost? What am I actually making on it? What do I need to produce? What inventory do I have? Where is my money going? And why aren't all of those answers connected?

We didn't have those answers handed to us.
We built a system to find them.
Request a Module
Beyond the Bakery

Built Around the Way You Work

Every business operates differently. Tell us about your workflow, challenges, and goals, and we'll explore a custom OPM module designed around how your business actually runs — not a generic template stretched to fit.

Restaurants & Hospitality Retail Construction & Trades Manufacturing Agriculture
Request a Module
Documentation

Every app ships with real documentation.

Not a FAQ page — a full Quick Start and Complete User Guide built into every app, readable offline, no internet required.

🥖

Bakery Guide

Quick Start + full walkthrough, built into the app

Inquire About Purchasing ↗
📒

Ledger Guide

Quick Start + full walkthrough, built into the app

Inquire About Purchasing ↗
📱

Field Edition Guide

Quick Start + full walkthrough, built into the app

Inquire About Purchasing ↗
🧾

POS Guide

Quick Start + full walkthrough, built into the app

Inquire About Purchasing ↗

Every guide opens inside the app itself — no internet connection needed, no separate manual to lose track of. Open it, read it, and get back to work.

Get Started Fast

Sample business templates, ready to go

Every install comes with fictional sample-business templates for Google Sheets — see exactly how your real data will look before you enter a single real number.

Fictional Business Starter Templates

Pre-built Google Sheets showing a realistic bakery/wholesale business already in motion — retailers, products, transactions, and payroll — so you can see how connected OPM data works before connecting your own business information.

Included with purchase
Media & Connect

Stay connected with Operational Profit Matrix.

Official brand resources, social channels, and future press coverage — all in one place.

◈
Media Kit

Official OPM brand resources.

Approved product information, genuine software screenshots, brand graphics, and downloadable media resources for reviewers, partners, creators, and press.

Media Kit Now Available
✦
Press & Media

Coverage, interviews, and announcements.

News stories, independent reviews, interviews, product announcements, and other media coverage of Operational Profit Matrix.

Coming Soon
  1. 1. First-Time Setup — The first person to open the app creates the Administrator account (username, password, and Administrator Password). You'll be asked to name this device once, then offered Google Sync setup.
  2. 2. Add Employees — Employees choose their own username/password, then the Administrator approves them with the Administrator Password.
  3. 3. Quick PIN Login — Once someone's signed into the device for real, tap Login in the toolbar to lock the screen behind a short PIN. Anyone on the team can enter their own PIN to identify themselves for what they do next, without a full sign-out — the app stays exactly where it was underneath. An Administrator or Manager can set or reset anyone's PIN from the lock screen. "Sign out of this device" on the lock screen is the only way back to the real sign-in screen.
  4. 4. Time Clock — Toolbar → Time Clock. Employees clock in/out and log breaks. Admins and Managers are salaried and don't appear in the clock-in list.
  5. 5. Add Stock Items — Go to Stock Levels → Add Item (Ingredients, Packaging, Cleaning). Use the search box to find items quickly as your list grows.
  6. 6. Create Products — Go to Recipe Manager → New Product → add name, yield, barcode, label #, shelf life, lead time, category, and BOM.
  7. 7. Log Production — On the dashboard, select a product, fill in batch details, assign employee, and commit.
  8. 8. Edit Batch — After production, click Edit on any batch to add Actual Yield and Waste.
  9. 9. Plan Delivery — Go to Wholesale Forecast or Retailer Accounts → click a retailer → Plan Delivery → choose date, adjust quantities by category.
  10. 10. Scan In/Out — Use the Scan Station to receive ingredients or ship finished goods.
  11. 11. Print Manifests — From the Delivery Calendar or Packing Station, print pick lists and driver manifests with tax adjustments and credits.
  12. 12. Backup & Smart Restore — Toolbar → Full Excel Backup downloads everything, in a form the app can read perfectly back in. Smart Restore only adds back whatever's missing — it never overwrites or removes anything you've already got, so it's safe to run any time you want to double-check nothing was lost.

All data is stored in your browser. If Google Sync is set up, syncing only sends what's actually changed. Export Excel backups regularly as an offline safety net.

  1. 0. Create Administrator Account — First person to open the app sets a username, password, and Administrator Password. You'll be asked to name this device, then offered Google Sync setup.
  2. 1. Business Settings — Sidebar button → Enter Name → Upload Logo → Save.
  3. 2. Manage Tax Rates — Inside Business Settings → Add Sales Tax and Payroll Deductions using Templates or Custom.
  4. 3. Starting Balance — Dashboard → Click pencil icon on Bank Balance card → Enter amount.
  5. 4. Add Employees — Transaction Form → Employment Costs → Click "Add Worker" for payroll, or have them register their own login on the sign-in screen (you approve with your Administrator Password).
  6. 5. Record First Transaction — Select Master Type → Fill fields → Commit Line.
  7. Dashboard KPIs — Bank Balance, Tax Owing, Net Revenue, Outflows, Net Profit.
  8. Adding Items — Use + Add or Manage buttons beside dropdowns.
  9. Payroll Estimator — Forecast costs → Use Snow/Sick/Vacation buttons → Click Pay Period Ended.
  10. Quick PIN Login — Once you're signed into the device for real, tap Login in the toolbar to lock the screen behind a short PIN. Anyone on the team enters their own PIN to identify themselves without a full sign-out. An Administrator or Manager can set/reset anyone's PIN from the lock screen; "Sign out of this device" there is the only way back to the real sign-in screen.
  11. Time Clock — Toolbar → Time Clock. Employees clock in/out and log breaks. Admins and Managers are salaried and don't appear in the clock-in list.
  12. Backup / Smart Restore — Top bar: Full Excel Backup downloads everything, in a form the app can read perfectly back in. Smart Restore only adds back whatever's missing from what you currently have — it never overwrites or removes anything already there, so it's safe to run any time.
  13. Google Sync — Setup URL → Test → Save. Sync only sends what's actually changed since your last successful sync.
  14. Government Payment — Master Type "Government / Other Payment" → Select Sales Tax or Payroll Deductions Payment.
  15. Reset Data — Business Settings → Danger Zone. OK = Ledger only. Cancel = Full wipe.
  16. Forgot Password — Use one of your 5 personal recovery codes on the sign-in screen, or ask your Administrator to reset your account.

For complete details, click "Complete User Guide" in the top bar.

  1. 1. Open the App — First user automatically becomes Administrator.
  2. 2. Set up Administrator — Create your username, password, and Administrator Password. You'll be asked to name this device (e.g. your initials, or "Delivery Van") before Google Sync is offered — this only happens once per device.
  3. 3. Add Employees — Employee chooses username/password, then Administrator approves with the Administrator Password.
  4. 4. Clock In — Tap Clock in at the top of the screen when you start work, and again to clock out. This is tied to whoever is signed into this device.
  5. 5. Start Delivery Day — Tap Start Delivery under Delivery Day to begin your route. From there you can Pause/Resume, run Route Estimation, and check My Day for a quick briefing of what's ahead.
  6. 6. Record Purchases — Use Purchase to log an expense by hand, or Scan Receipt to photograph a receipt and let the app read it for you. Both attach to a retailer from your Retailers List.
  7. 7. Sync & Backup — Tap Sync & Backup regularly to push your work to Google Sync. Smart Restore pulls a backup file back in for a date range you choose, and only adds back what's actually missing locally — it never overwrites or removes anything you've already got, so it's safe to run any time.
  8. 8. Recovery — Use Excel Backup or Google Sync recovery (both now require the Administrator Password before restoring any account — including the admin's own), or ask the Administrator to recover you directly from the Admin Panel.
  9. 9. Field Recovery — Employees have 5 pre-generated codes. Contact your Administrator for one if you can't reach them yourself.
  1. 1. First-Time Setup — The register connects to your suite's Google Sync and verifies your license first. If it's brand new, you'll land on Create Administrator — username, password, and an Administrator Approval Password you'll later hand to staff for their own registrations.
  2. 2. Add Employees — From the sign-in screen: "New employee? Register an account." They set a username/password and an existing Administrator's Approval Password to get approved — same shared roster as the rest of the suite.
  3. 3. PIN Login — Every real sign-in is followed by a PIN — set one the first time, enter it every time after. It's what actually shows up on receipts and reports as who rang up the sale. "Forgot your PIN?" lets a manager or admin reset it on the spot.
  4. 4. Ring Up a Sale — Search or scan a product into the cart, take payment (cash, credit, debit, gift card/certificate, or on-account for commercial customers), and Complete Sale. Standard checkout — nothing unusual here.
  5. 5. Employee vs. Manager Access — Manage Categories, the currency switcher, and most of Settings are visible but grayed out for regular Employees — Sales Managers, Accounts Managers, and Admins get full access.
  6. 6. Manager Override Codes — Some actions (like a price override) need approval — a manager or admin calls or texts the employee a code right then, entered on the spot, no need to walk over.
  7. 7. Gift Cards vs. Gift Certificates — Two different things: a Gift Card is sold and redeemed like any product. A Gift Certificate also tracks who it was bought for, so a lost physical copy doesn't mean a lost record. Both sync to the same shared Google Sheet as the rest of the suite.
  8. 8. Check Exchange Rate — Converts foreign cash into your store's currency using a live rate — checks two independent services automatically, so one going down doesn't break the feature.
  9. 9. Receiving a Delivery — For supply deliveries, not sales — scan items in or use AI Scan Receipt to read a delivery slip automatically, mark it Paid or On Account, and print a receiving slip.
  10. 10. Retailer & Commercial Accounts — Settle Account records a payment against what a commercial customer owes. Issue Goodwill Credit applies a direct account credit, printable or emailable as a certificate.
  11. 11. Reports — Pick a date range, click Generate for a plain-language AI summary on top of the real numbers, print or back up to Excel.
  12. 12. Time Clock — Shared kiosk-style tool — select your name from the list, and it shows the right action: clock in, start/end a break, or clock out.

Full details for every feature are in the Complete User Guide, inside Settings.